Certified True Copy

A certified true copy is a copy of an original document that has been verified by a qualified professional as being a full copy of the original document. In Hong Kong, financial institutions and banks often required certified true copy of documents to fulfil their anti-money laundering obligations. A certified true copy is stamped, signed and dated confirming that the said copy is a true copy of the original document.

A certified true copy of a document is often a practical and safe way to make a complete and accurate copy of an important document (identity documents, proof of address, banking records) which can be sent to third parties whilst insuring that the original document does not get damaged or lost in the process. 

Certified true copies do not expire. However, most financial institutions and government will usually be reluctant to accept certified true copy older than 3 months. If in doubt, you better ask whoever is requesting you to provide a certified true copy of a given document.

Hong Kong solicitors, Notaries Public and Certified Public Accountants are allowed to prepare certified true copies. Such certified true copies are almost universally accepted by Hong Kong companies, government and financial institutions. However, it is always worthwhile to enquire directly with the organization requesting the documents what they are prepared to accept.

Common Format

Usually, a certified true copy of a document will include:

• a statement for the person making the certification;

• the date on which the certification was performed;

• the name, address, position (e.g. solicitor, notary public) and signature of the person who made the certification; and

• the total number of pages of the document being certified

Please see below a typical certification chop that would appear on a certified true copy.

In Hong Kong, the language of the certification statement is expected to be in English or Chinese. Usually, the government or financial institutions will not accept the certification statement in any other language.

Custom Format
If the government or financial institution requesting the certified true copy requires a specific wording, please let us know and we will make sure that our certified true copy meets their requirements.

Our fee is HKD150 for preparing a certified true copy of a document, with a minimum charge of HKD300.

Certified true copies are prepared immediately during your appointment. Once you visit our office with the original documents, the certification process is completed on the spot—no waiting, no follow-up required. This same-day service ensures you get your certified documents quickly and efficiently.

If you have additional questions which are not addressed here or wish to schedule an appointment, please contact us by telephone on +852 2176 4777, by WhatsApp (+852 9547 5353) or by email at enquiries@comtois.hk. You can also schedule an appointment by clicking the button below.